Systems note

Megan, How I Make AI Workflows Reusable

A standalone note on how I turn design taste, examples, and workflow decisions into reusable AI systems: things an assistant can read, call, validate, and rebuild instead of guessing from scratch each session.

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The Short Version

This is how I turn design examples and workflow decisions into reusable AI-readable systems.

What I Build

Portable instruction packages

Small folders that tell an assistant how to read a design file, what rules apply, and what output shape to produce.

Structured retrieval systems

Searchable stores of examples, notes, specs, records, and relationships that can be found by name, tag, or similarity.

Artifact pipelines

Repeatable paths that turn source material into HTML, mockups, reports, packages, or code and then check the result.

Why This Matters

AI assistants are good at generating plausible design and code. They are bad at reliably generating the same design twice unless the decisions are stored somewhere concrete.

The system stores the decisions outside chat: screenshots for diagnosis, .fig files for structure, skill.md files for instructions, examples for target shapes, scripts for repeatable generation, and databases for retrieval.

A Useful Translation

Human library termAI-readable equivalentWhat it lets the assistant do
Visual referenceScreenshot, .fig file, annotated HTMLSee the intended layout, structure, and interaction pattern
Component guidelineskill.md plus token and spacing referencesBuild the same pattern with the same constraints
Design review noteValidator rule, checklist, or shell scriptCatch drift before the artifact is shared
Growing libraryStructured retrieval systemFind the right example without re-uploading everything

Reference Point